Introduction

We at Amici Camping Charity understand the sensitivity with which your personal information should be handled. We are committed to safeguarding your privacy in order to earn and maintain your trust. We will use our best efforts to ensure that the information you submit to us is used only for the purposes set forth herein or as otherwise communicated to you at the time you provided us with personal information.

Application

This privacy policy applies to all personally identifying information (i.e. personal information by which you can be identified) which you provide to us.

Consent

By voluntarily providing us with your personal information, through our website or otherwise, you are agreeing to the terms of this privacy policy as well as any amendments to the policy and you are consenting to the collection, use and/or disclosure of your personal information for the purposes outlined herein. The posting of any amendments to the privacy policy on our website will constitute notice to you of such amendments and, upon posting, the amendments shall be effective immediately. If you do not agree to the terms of this privacy policy you should discontinue your use of our website and/or not provide us with your personal information.

Collection of Personal Information

Personal information is collected by specifically requesting it from you. Amici Camping Charity collects personal information from you when you voluntarily provide your information to us in the following circumstances:

• When you make a donation you will be asked to provide us with personal information such as your name, address, telephone number, email address and credit card or other payment information.
• When you sign up for our email updates you will be asked to provide us with personal information such as your name, telephone number and email address.
• When you submit a Camper Application or Renewal Form you will be asked to provide us with personal information such as your name, address, telephone number, and information about your financial status as well as information about the name, sex, date of birth, school and legal guardian of the child for whom you are applying.
• When you register for one of our fundraising events you will be asked to provide us with personal information such as your name, address, telephone number and email address. You may be asked to provide other details, depending upon the nature of the event. For instance, by registering for the Highland Yard race you will be asked to provide your age, sex, ORA membership number and club affiliation.

Use and Disclosure

When personal information is collected from you, it may be used for one or more of the following purposes:

• Communicating with you about Amici Camping Charity (through publications such as the Gull Rock Gazette or other newsletters), your application and/or your registration for fundraising events.
• Administration of the Amici Camping Charity and its fundraising events.

Your personal information will not be used by us and we will not authorize any third party to use your personal information other than in accordance with these purposes.

Except as described in this privacy policy, we will not disclose your personal information to third parties without first obtaining your consent to do so.

We may employ other companies or individuals to perform services on our behalf related to our website and may be required to disclose your personal information to them, solely for the purposes of performing the services on our behalf related to our website.

Removal of or Changes to Information

If, at any time, you wish to have your personal information removed from our records, if you wish to opt out of receiving any particular communication and/or if you wish to change and/or correct any information which you have previously provided to us, please [contact us] and we will make the necessary notation, removal, change and/or correction.

Cookies

A "cookie" is a small piece of data that is sent to your browser from a web server and stored on your computer's hard drive. Cookies do not damage your system or impair its functioning in any way. We use cookies to tailor your experience at our website, to show you content that you might be interested in, and to display the content according to your preferences. Cookies do not contain any personally identifying information. You can choose whether to accept cookies by changing the settings of your browser. You can reset your browser to refuse all cookies or to allow your browser to show you when a cookie is sent. However, if you choose not to accept cookies some parts of our website may not function properly.

System Information

We collect system information from all visitors to our website. Your system information (IP address, browser version and resolution) will allow us to help diagnose problems with our server and administer our website, which helps us to enhance the functionality that is provided to you.

Security

We maintain reasonable security measures in order to attempt to protect against the loss, misuse and alteration of the personal information under our control. We take reasonable precautions to attempt to ensure that data stored in our system is secure. Please be advised, however, that the Internet and other various networking communication media are not entirely secure, unless explicitly specified as such, and your information may therefore be subject to interception or loss which is beyond our control. The information and data exchanged or transmitted via our website is not encrypted and therefore the security, integrity and privacy of any and all such data and information cannot be guaranteed.

Our website contains links to third party websites. Amici Camping Charity has no control over such third party websites. Amici Camping Charity is not responsible for the privacy practices of third party websites that may be linked to Amici Camping Charity's website and it is your responsibility to be aware of and comply with the privacy policies of any third party websites.

Children Guidelines

Our website is not intended for children. We will not knowingly collect information from children. We believe that children should get their parents' consent before giving out personal information and it is our intention that information collected about children is submitted on their behalf by their parents or legal guardians.

Changes to this Privacy Policy

We will periodically review the appropriateness of this privacy policy and may make, at our discretion, such changes as are necessary. If we decide to change this privacy policy we will post those changes here so that you will always know what information we gather, how we might use that information, and whether we will disclose it to anyone.

Contact Us

Should you have any questions regarding the terms of this privacy policy or if you wish to remove your personal information from our records, please click on the "Contact Us" link to obtain our contact information, e-mail us at info@amicicharity.org , or contact the Executive Director at 416-588-8026. We would also be pleased to receive any feedback you may have in connection with this site.

Our Privacy Principles

In formulating and adhering to this privacy policy, we are guided by the following principles:

• Accountability: We are responsible for personal information under our control and have designated one or more persons who are accountable for compliance with this privacy policy.
• Identifying Purposes for Collection of Personal Information: We will identify the purposes for which personal information is collected at or before the time the information is collected.
• Obtaining Consent for Collection, Use or Disclosure of Personal Information: We will make a reasonable effort to ensure that you understand how your information is used and disclosed by us. We will not collect, use or disclose your information without your consent, except as permitted or required by law.
• Limiting Collection of Personal Information: We will limit the amount and type of information we collect from you. We will only collect information from you as necessary for the purposes that we have identified. We will collect personal information by fair and lawful means.
• Limiting Use, Disclosure and Retention of Personal Information: We will only use or disclose your information for the purposes for which it was originally collected, unless you give use your consent to use or disclose it for another purpose. However, under certain exceptional circumstances, we may be permitted or required by law to disclose or use your information without your consent.
• Accuracy of Personal Information: We will strive to keep your information as accurate, complete, current and relevant as necessary. If you identify any errors in your information, please contact us and we will correct the errors.
• Security Safeguards: We will protect your information with safeguards that are appropriate to the sensitivity of the information.
• Openness Concerning Policies and Practices: We are open about the policies and practises that we employ to manage your information, and will provide you with information about these policies and practises in a manner that is easy to understand.
• Access to Personal Information: Upon request, we will advise you what information we have about you, what we are using it for, and to whom it has been disclosed or transferred for processing.
• Challenging Compliance: We will act on any issues you may identify to use with respect to our compliance with this policy and/or our practises relating to the handling of your information.